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Pre-Conference Workshops

These pre-conference workshops will run on Tuesday 26 September 2017

Please note: the minimum number of participants required for each workshop to procced is five (5) – should there not be the minimum number registered you will be offered an alternative workshop no later than 1 week prior to the event .

For pricing information please click here.

Digital transformation to support industry engagement: beyond indicators, towards an outreach services paradigm

Presenter: Mr Jean-Francois
Date: Tuesday 26 September 2017
Time: 8.30am - 12.30pm

Overview: The 2008 financial crisis has increased the drive from governments to increase accountability of the public money spent in R&D notably to improve “real world” impact on the economy. While this crisis is fading away, the drive to improve public research and higher Education organisations’ engagement with industry is more acute than ever. We have hereafter seen funding agencies around the world in the US, the UK and Europe all using analytics within their research and innovation evaluation frameworks. However, indicator driven analytics is barely touching the surface of the digital information cornucopia.

In this interactive workshop, we will examine a range of state of the art use cases across research management from users and vendors of advanced analytical techniques deployed to deliver novel services that support engagement with industry, cut red tape, simplify processes. Such services include white space analysis, partnership building, development, planning for impact and staff training among others. Presenters and participants will work to identify data that can be shared to answer stakeholders’ needs in fostering and monitoring outreach. Participants will be able to share their experience and bring qualitative validation.

Grantsmanship, winning investment in research and enhancing impact

Presenter: Susan Gomes and Mara Wolkenhauer
Date: Tuesday 26 September 2017
Time: 8.30am - 12.30pm

Overview: coming soon

Facilitating research strategy sessions: the systems thinking approach to collaborative impact

Presenter: Dr Lewis Atkinson
Date: Tuesday 26 September 2017
Time: 8.30am - 12.30pm

Overview: Well, that was a royal waste of time! How many times have you left a meeting and either thought this yourself or heard another say it aloud? Meetings ARE a waste of time . . . IF they are not effectively guided through a series of important processes that ensure group input is focused and balanced. Unfortunately, facilitation skills are seldom taught intentionally, seldom studied and implemented with finesse, and usually ignored as a field of study for strategic planning and change. Yet, it is one of the most important and powerful tools research managers can use to lead and manage research strategy in a disruptive world. CK Prahalad identified three strategic actions of managers: Managing the Present, Selectively Abandoning the Past, and Creating the Future. How can a research manager guide this critical work with a research team if (a) a single voice dominates the conversation, (b) hostility overtakes content, (c) the focus becomes blurred, or (d) there no is cohesive structure and process to ensure success? Applying The Systems Thinking Approach® to facilitating research strategy dramatically improves outcomes!

Enabling technologies and the research data life cycle

Presenter: Mr Ian Duncan, Mr Andrew Janke and Ms Siobhann McCafferty
Date: Tuesday 26 September 2017
Time: 1.30pm – 5.30pm

Overview: Traditional methods for Data Management are static and cannot reflect the dynamic and connected nature of current digital research activity. In particular, it is difficult for Research Administrators and Managers to get a full picture of researcher activities, outputs and infrastructure usage as researchers move quickly between institutions and work groups. How then is it possible to for institutions to have comprehensive insight into data resources used by specific research projects and researchers?

An answer may be “better plumbing” to connect institutions, tools and researchers.
The Data Life-Cycle Framework (DLCF) is an Australian based project investigating and developing a range of “Enabling Technologies” to connect research resources and activities throughout the Data Life Cycle and help create better reporting and analytics of research activity.

The first of the Enabling technologies is a persistent identifier for Research Activities (RAiD) which places the research activity or project at the centre of the research data lifecycle and connects it to other related ID’s such as ORCID, GRID and DOIs.

RAiDS can be minted via traditional Data Management infrastructure such as DMP Tool or new tools such as Virtual Labs and the management of these tools is a key issue.

This workshop will explore Digital Identifier options for Research Administrators and Managers and demonstrate their use in improving research activity visibility by providing previously unavailable insight into the data resources used by specific research projects, which will in turn lead to improved statistics on institutional engagement with infrastructure providers and data output impact measures.

ORCID IDs as a tool to enable the re-use of data in funding workflows from grant applications to reporting

Presenter: Mr Josh Brown and Mrs Nobuko Miyairi
Date: Tuesday 26 September 2017
Time: 1.30pm – 5.30pm

Overview: Funders increasingly collect and use ORCID IDs for researchers in their workflows. This means they benefit from an open, interoperable research infrastructure that supports data exchange between systems across the research cycle. We outline how ORCID integrations help funders, researchers and research organisations make the whole funding workflow more efficient and transparent: enabling data exchange and reuse at stages from submission and review through to reporting. We will show how the ORCID registry and API operate and can be integrated. We will provide case studies fromresearch funders around the world that demonstrate the possibilities and advantages of using identifiers to automate data sharing.

We will explore important issues like researcher control, privacy and data protection; researcher engagement and benefits; efficiencies and policy goals; reusing data and making data available for re-use; and the uses of identifiers throughout the research ecosystem.

Workshop attendees will gain an understanding of how person identifiers are used in funding systems around the globe. They will be able to articulate the benefits of identifiers for each group that interacts with funding data (researchers, institutions, and funders themselves). They will be able to address the practical and policy challenges of implementing IDs, and to advocate for best practice in research information.

NB: There is a collaboration meeting for members of Australian and New Zealand ORCID consortia before the conference to discuss lessons learned during the establishment of the consortia. This workshop is a distinct, forward-facing event, and will be accessible to all, not just consortium members.

Where is research management best practice being published?

Presenter: Ms Melissa Climo and Dr Denise Greenwood
Date: Tuesday 26 September 2017
Time: 1.30pm – 5.30pm

Overview: Where do research managers go to find published research and current best practise in the diverse world of research management? Is there a holy grail of research management journals or books? How do we become published authors?

If these questions perplex you as much as they did us, please join our journey of discovery. In workshopping style, participants will learn what is out there, where to find it and what to do to get published. You will be encouraged to share your experiences, and to suggest what content and access research managers want from the publishing landscape. Let’s investigate what research managers are looking for and develop a strategy for how to find and/or create it.

Using video to drive wider impact & collaboration for research

Presenter: Dr Ben McNeil
Date: Tuesday 26 September 2017
Time: 1.30pm – 5.30pm


Market-research suggests that by 2020, some 80% of content on the internet will be consumed via video. Meanwhile, researchers who create a ‘video abstract’ for their publications have been shown to receive up to 10x larger audiences and up to 40% more citations for their work. As industry, universities & governments look for new ways to drive research impact & collaboration, video provides a powerful new way for researchers to engage wider audiences & partners. Despite its use for research crowd-funding, many grant makers are now requiring videos within research grant applications.

In this workshop, Dr Ben McNeil will provide insights on the emerging trend in using video to communicate research and how research managers can integrate video into their current research programs to upskill & empower their researchers to create video. The outcome of the workshop will be to equip research managers with new insights & confidence about using video & other technologies in order to drive better outcomes, impact & collaboration for their research programs.

Workshop Structure

The workshop will be delivered in three modules with examples:

1) What are the benefits & barriers to employing video within research grants?

2) What are current best practices for universities, governments & industries to integrate video into their research awards?

3) Interactive & fun group exercise on how to pitch research using video

Experience Level/Target Audience

This workshop is suitable for people managing research programs, centres and researchers

Learning Objectives

After the workshop attendees will have gained:

1. Awareness of the use of video in research grants & journals

2. Understand the capabilities and possibilities by using video for your own research programs

3. Confidence and skills on how to encourage researchers participation in their own programs.

Workshop Presenter
Dr Ben McNeil was a senior climate researcher at UNSW & Princeton University for over 20 years, publishing in leading journals and has secured over $2million in competitive funding. These unique insights within academia inspired Ben to build, a technology platform that empowers research managers to deploy new tools & methods to drive wider impact & collaboration for research. Thinkable has now partnered with over 30 universities, industries & governments to help drive partnerships & research collaboration. Video is one element that drives successful research programs with notable partners include UNSW, MIT, UCL, NASA, Novartis & Hitachi.

Mapping the principles of research integrity against your institution’s policy and education needs

Presenter: Dr Ted Rohr, Dr Karolyn White, Ms Elise Grosser, Dr Elizabeth Visser and Bronwyn Greene
Date: Tuesday 26 September 2017
Time: 1.30pm – 5.30pm

Overview: The trend towards principles-based regulatory frame works for research integrity presents a great opportunity to review the existing policy and education settings at your institution. The workshop is hosted as a collaboration between the ARMS Ethics and Research Integrity Special Interest Group and the Group of Eight Research Integrity and Ethics Group, in partnership with the University of Auckland. You will join your peers and discuss with experts the opportunities in refreshing your institution’s responsible conduct of research practice.

Workshop activities will include how complaints and allegations are received and responded to, who will investigate and what skills are needed to sequester evidence, the networks with Legal Services, IT and other departments that contribute to investigations, the general policy requirements and frameworks, and the level of training and education to promote a culture of best research practice.

An important learning outcome will be to map your institutional policy and education requirements against the principles of research integrity, from practice in data management to HDR supervision responsibilities, authorship agreements and collaboration, to enable institutions to roll out best research practice.

URONZ Pre-conference Workshops

Tuesday 26 September
1.00pm – 4.00 pm
Victoria University


University Research Offices of New Zealand (URONZ) is an association of the Research Directors of the 8 New Zealand
University Research Offices. Amongst its annual activities URONZ would normally run a conference towards the end of the year. However, with ARMS running its conference in Wellington at about the same time, in the same city, and addressing
the same issues as URONZ would, it was decided in conjunction with ARMS that it would make more sense to run just one conference, the ARMS Conference 2017, in which URONZ would participate. The following two workshops are part of this.

Contracts Working Group

The Contracts Working Group (CWG) is a subgroup of the University Research Offices of New Zealand (URONZ)
Directors’ / Managers’ Group established to foster a collaborative relationship between the respective research offices to facilitate inter-university contracting and establish sustainable operational relationships with other research organisations. The CWG aims to share and develop knowledge in best practice for contract management of research services.

Performance Based Research Fund (PBRF) Network

The PBRF network involves New Zealand University personnel charged with running PBRF processes within their respective organisations. It is a forum where common issues are discussed and collective responses can be made to the Tertiary education Commission which administers the scheme. In addition the network shares ideas about how PBRF is run within each university with the aim of promoting best practice.

Who can attend?

The two URONZ Pre-conference Workshops, being focused on topics of concern only to New Zealand Universities and being
quite operationally orientated, are closed workshops for New Zealand university attendees only.


Academic Freedom: What it is, what it isn't and how it affects research contracting1.00pm – 2.30pm

PBRF open session 1.00pm – 2.30pm

Contracts Working Group closed session 2.30pm – 4.00pm

PBRF closed session 2.30pm – 4.00pm

Please email if you have any questions.


Gold Partner


University Office

Silver Partner

University of Tasmania

Bronze Partner

Australian Research Council

Deakin University

Conference Gala Dinner Partner

Macquarie University

Conference Partner

VIP-Research Pty Ltd

Conference Lunch Partnership

Taylor & Francis

Name Badge & Lanyard Partner

Ministry of Business, Innovation & Employment

Poster Session Partner

Monash University

Conference Supporter

GNS Science

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